Stop wasting time, social work students. Go digital-only.

Essy Knopf social work go digital
Reading time: 6 minutes

When I started my undergraduate degree, virtual study platforms like Blackboard were very much in their infancy, and digital-only learning was still a fair way off. 

For example, tests were still paper and pen-based, and textbooks and course readers were only available in hard copy format.

Today that’s all changed. Most reading material is now accessible in PDF or eBook format, freeing us from the burden of toting around massive textbooks.

Going digital has brought other benefits. With the right adjustments, device-based reading can actually be a timesaver, thanks to the inbuilt highlighting and notetaking abilities.

If you are yet to purchase your textbooks and have a functional tablet or tablet, here are some reasons for going the digital-only route, plus tips for an optimal study experience.

Comfort vs convenience of digital-only study

If you, like me, grew up reading books the old-fashioned way, you may drag your heels when it comes to reading off a screen.

But course readings are increasingly being provided in PDF format, so going digital-only may be a natural conclusion.

Given the difficulty, expense, and environmental cost involved in printing these materials out, it might be worth exploring how to make screen-reading a more enjoyable experience.

But first, it’s important to understand some technicalities. e-Textbooks are usually made available in PDF, EPUB, or MOBI/AZW format (Amazon’s proprietary eBook file format).

Textbooks in AZW format sometimes have limits on the amount of content you can highlight and save as notes due to digital rights management (DRM).

These restrictions will vary from publisher to publisher. In recent years, many have recognized the importance of notetaking and relaxed DRM restrictions.

To save yourself hassle down the line, read each e-Textbook’s product description page before purchasing. Alternatively, contact your online bookstore’s customer service department for more information. 

1. Take notes with e-Textbooks

While not all eBook reading apps or devices offer notetaking abilities, most do. And this is one of the advantages of going digital-only.

If you’re using a computer, you can access EPUB or MOBI files with Calibre, a free eBook library manager. PDFs can be accessed using Adobe Reader

Supposing there are no DRM restrictions, these readers will allow you to select passages of text and copy them straight into a Word or Google document.

Should DRM prevent you from highlighting and recording your notes, you can always just manually type them out.

To do this, open two window panes on your computer—one for your eBook reader app, and one for your notes document—then transcribe any content you need directly into the latter.

For those using an Amazon Kindle, know that anything you highlight is automatically recorded to an internal document, which will then need to be accessed using this method.

2. Try text-to-speech

“But I don’t like to read things on the computer,” you say. Fair enough.

Give your eyes a break and have your content read aloud to you with Adobe Reader’s built-in Text-to-Speech feature

Alternatively, you can convert a text document into speech using free web-based services.

The resulting MP3 file can be played on your computer or transferred to your phone for easy listening while on the go.

3. Use dark mode

If you can’t stand text-to-speech, ease your eyestrain with dark mode.

Calibre will automatically match your current system setting, so turning the dark mode feature on can be as easy as flipping the related toggle in Windows or Mac.

In the case of Adobe Reader, you will need to tinker with the settings first in order to get dark mode working. 

To do this, go to “Edit”, followed by “Preferences”. A new window will appear. Under the “Categories” column, click “Accessibility”.

Under “Document Colors Options”, tick “Replace Document Colors”. Tick the “Custom Color:” box. Set “Page Background” to black, and “Document Text:” to white. 

Finally, tick the “Change the color of line art as well as text” box. And you’re done!

You can also enable dark mode in your browser using the free extension Dark Reader.

If you find dark mode disorienting, at least initially, know that it will ultimately add an extra level of comfort to your digital-only study experience.

4. Convert readings to PDF

Typically when lecturers provide URLs to readings hosted online (such as articles), I find it worthwhile to convert them to PDF format for easy reading/notetaking.

Several free services can assist with this. Note that in some cases, one service may break text formatting or produce excess white space. For this reason, some experimentation using all the services listed here may be required.

The first service is Print Friendly. To access it, paste your link into the main field, hit “Preview”, then “PDF” and “Download your PDF”.

The second is Simple Print. Paste your link into the main field, click “Create PDF”, and click the image that appears. 

A PDF will appear in your browser; all that needs to be done now is for you to right-click the page and hit “Save”. Note, you can also install this service as a Chrome browser plugin

Once you’ve installed the plugin, navigate to the webpage you want to convert, tap the Simple Print icon next to the address bar and let the plugin work its magic.

The final PDF conversion service is Mercury Reader, available as a Chrome plugin. The process is much the same as that involving the Simple Print plugin.

Essy Knopf digital-only social work school

5. Keep a master notes file

To manage all your school notes in a single Word doc would be unwieldy, and devoting a folder to multiple notes documents can also get messy.

OneNote, which is included in Office 365 and Office 2016 suite, is a note-taking program that can help you keep all your notes organized within a single document.

With OneNote, each sub-document is separated by individual tabs, which are searchable using the search bar (shortcut “CTRL + F”). 

Where one might spend minutes thumbing through a notebook in search of specific notes, with the OneNote app it’s never more than a few keystrokes away. This is one of the many benefits of a digital-only approach.

If you don’t happen to have the editions of Office mentioned above, know that you can still download the cloud-based version of OneNote free of cost

I would also recommend checking out Scrivener, which matches the functionality of OneNote—and then some.

Initially marketed as a tool for writers, Scrivener is simple to use but offers an insanely complex array of features. 

The app presents all content in a binder format, much like a file directory tree. Each document you create within a Scrivener project can be sorted into folders with unique icons.

All documents are organized and stored inside a single master archive file.

Like OneNote, all Scrivener content can be searched with a quick CTRL + F. The app also offers the ability to split your display between two documents, which helps for referring to notes when writing an essay.

You can also create multiple “snapshots” of each document, allowing you to roll back any changes in the event you want to revert to an earlier edit.

For anyone looking to create a “master document” or notes archive, Scrivener can go a long way to helping you efficiently organize your data.

If you’re curious to give it a spin, Scrivener can be run for free in trial mode for the first 30 days.

6. Back up your data

Computers crash and hard drives fail. This is the reality of digital-only work in the Information Age.

Thankfully there are measures you can take to avoid losing all your work, should a data-loss disaster strike.

A simple way of doing this is working exclusively in the cloud using a free service like Google Docs. The downside is that you will need a constant internet connection in order to work, although there is a way around this.

While it doesn’t appear likely that Google cloud servers will suffer a catastrophic failure any time soon, it’s best not to bank upon such a possibility never happening.

According to the 3-2-1 rule, we should regularly make and keep a total of three backups at all times. 

In my case, I use a modified version of this rule. Firstly, I make a physical backup of all my files on two different external hard drives.

Note that USB thumb drives can be unreliable so I would recommend avoiding them completely.

Secondly, I keep all essential working documents synced with free cloud-based backup services like Dropbox and Google Drive

For extra protection, I would recommend using both of these services at the same time.

Wrap up

If there’s one educational trend we can be certain of, it’s that classroom integration of digital technologies will only continue.

Whatever your feelings about this new norm, it’s still worth leveraging the unique strengths of digital mediums to your benefit.

The tips I’ve included here are a small sample drawn from my personal experience. If you’re interested in going digital-only, I recommend also checking out these tech-based study hacks.

FREE PDF GUIDES FOR SOCIAL WORKERS

You can read more social work-related posts here

11 ways not to crash and burn in social work school

Essy Knopf social work school
Reading time: 7 minutes

If there’s one experience that unites social work school students, it’s a feeling of chronic overwhelm.

The Master of Social Work (MSW) program is a generalist degree, meaning it covers a lot of ground, spanning clinical practice, research, and macro advocacy.

Jampacked curriculums are how social work schools prepare students for the reality they will most likely have to wear many hats throughout their careers. 

To fulfill our (well-earned) reputation as masters of resourcefulness, our teachers pile reading after reading upon us, leaving students buried under an ever-growing pile of work.

To make matters more difficult, within weeks of starting their degree, students are thrown into the field placement deep end. 

The rationale here is that the best way to learn is by doing. Without practice, there’s a good chance that much of the coursework—often covered at a breakneck pace—won’t stick.

Struggling to keep up, we let our self-care activities fall by the wayside. Anxiety, study burnout, and imposter syndrome often result.

But this doesn’t have to be the case. Here are 11 tips I believe will go a long way to helping you not only survive, but flourish in social work school.

1. Prioritize with the 1-2-3-4 method

Your workload as a social work student is formidable. The only way you can ever hope to get (and stay) on top of it is by prioritizing.

To do this, organize all your tasks into the following categories:

  1. Do first 
  2. Schedule 
  3. Delegate 
  4. Don’t do

Next, complete each task in order of priority. When another task is added to your list, make sure to continue assigning it a number and an action (if applicable). 

More information on the 1-2-3-4 method can be found here.

2. Learn the value of strategic “nos”

If you’re a perfectionist, completionist, and/or a workaholic, you may struggle with assigning items to the final category, “Don’t do.” 

But refusing to say “no” in this profession can come at a considerable cost to your wellbeing.

In social work school alone, you may be bombarded with invitations to extracurricular events. But between attending class and field placement and writing essays, you’ll probably lack the mental bandwidth to fully participate.

My suggestion would be to say “yes” only a handful of events you are certain will advance your learning or professional goals. As for everything else, feel free to ignore it.

Remember, even if you can’t attend the desired event, you can always ask the organizer in advance for access to a recording or slides. 

If neither is available, ask if a peer may be willing to take notes on your behalf.

3. Calendarize

With so many responsibilities to juggle, the only way you can stay on top of it all is by making liberal use of your smartphone’s inbuilt calendar. 

When scheduling items in this calendar, only add those from categories 1 and 2. Consider using a free service like Google Calendar or Apple iCloud Calendar to help you keep all calendar items synced across all your devices.

Next, make sure to set reminders. My suggestions are to use both instant notifications and email reminders to ensure you never miss an assignment deadline or another commitment. Find a system that works best for you.

When calendarizing assessment due dates, you may find it helpful to break the task into baby steps and set mini-deadlines for each. 

Before you can write a paper, for example, you’ll need to complete some often lengthy “pre-work” tasks. For example, conducting literature searches, reviewing readings, and completing an outline.

Allocating time and due dates to each of these activities can help keep you on task. It can also convey a sense of progress and positively affirm your efforts. 

This brings us to point four…

4. Reward yourself

All human endeavors are ultimately driven by the promise of reward. It makes sense therefore that when setting out to accomplish a task, we need to have first identified the payoff.

Rewards can be intrinsic: completing the task may be in itself an affirming experience. They can also be extrinsic, such as buying yourself a small gift upon completing a school semester. 

This may sound like self-bribery, but everyone can benefit from a much-needed boost to our motivation levels from time to time. 

Rewards don’t have to be anything huge. They can be something as simple as treating yourself to a coffee. 

Just finished a grueling paper on social work policy? Go out for a walk. Spent the morning poring over a stack of readings? Take the rest of the afternoon off to relax in the park. You’ve earned it.

5. Maintain boundaries

Boundary setting is crucial to remaining sane in the social work field. This applies as much to interpersonal relationships as it does to managing your time, especially where schoolwork or your field placement is concerned.

As you plan out each day, don’t forget to set limits on the amount of time you dedicate each day to work. Make sure to pencil in time for unwinding.

Set a window each day to reply to all non-urgent emails, calls, or text messages that relate to school and your placement. Once that window closes, don’t reopen it.

Treat “you” time as sacrosanct. The only thing you should be prioritizing during downtime is rest and rejuvenation. 

Maintaining boundaries in this fashion can help protect you against burnout, both as a student and as a fledgling social work professional.

6. Self-advocate

Our lecturers drill into us the importance of self-advocating. Social work school and your field placement present numerous opportunities in which you can hone this invaluable skill. 

If there’s something you need to know or want to learn, ask a teacher or field supervisor.

Given you are paying for access to their expertise (through either school fees or your own labor), you have a right to advocate for as many learning opportunities as you feel you need.

If you require an extension on an assessment due date, ask for it. Your lecturer will likely be more than willing to accommodate your request.

Should your requests go ignored, persist, but be sensitive to the reality that what you’ve asked for may not always be possible.

Exercise the fine art of picking your battles, and be prepared to switch gears should the situation call for it.

Essy Knopf social work school

7. Manage up 

Fieldwork supervisors are usually torn between many competing responsibilities. What can this mean for you? Inconsistent supervision.

Meetings may be rescheduled at the last minute, or supervision sessions may be interrupted and even canceled. For social work students, these situations can be frustrating and demoralizing.

In such instances, I recommend managing up. Keep reaching out, asking questions, and making requests. Send emails to your supervisor daily, outlining your priorities and any tasks or activities you plan to undertake. 

Solicit your supervisor’s input, but should you not get it, be prepared to take initiative.

Keep your appointed field liaison apprised of the situation. Be accountable by keeping a log of all your activities, interactions, and communications as proof you held up your end of the field placement bargain.

8. Live and breathe win-win

Like any situation in life, we should approach the social work profession as an opportunity to champion both our interests as well as that of others. 

Invite the input of all with whom you work. Collaborate to find solutions. Embrace differing viewpoints, and always disagree without being disagreeable. 

Never leave anyone feeling like they’re “one-down”. This is a sure way to breed resentment and burn bridges.

We have all at some point encountered difficult people. We have all seen firsthand how their behavior hinders their success. We can learn from this by striving to model our personal best. 

See it as your job to leave a positive impression with all whom you cross during your educational journey. 

You never know if you will rub shoulders with these folk again later on—or if you might find yourself in the position of asking for their help. 

9. Elevate your classmates

All social work students are united by a common struggle…to survive school!

Try to grow your social work community by performing acts of service for classmates. 

Lend a hand when needed. Celebrate others’ wins, praise their achievements, and give without expecting to receive.

Again, there may come a time when you have to call in a favor. Now’s the time to start collecting brownie points.

10. Raise your voice

Whether it’s conducting a one-on-one therapy session, facilitating a group, or advocating for social justice, confidence is key to our success as social workers.

If you think confidence is something we are all born with, think again. Confidence is a trait that can be cultivated through practice. You can get the ball rolling while still in social work school by speaking up.

Sharing our thoughts and experiences in front of our peers is an act of courage. It requires that we be emotionally vulnerable and open ourselves to the possibility of being ignored, judged, or criticized.

Given many of our classmates are little more than acquaintances, we may have little cause to trust that what we say will be heard and respected. 

Still, there’s no better forum in which to make mistakes than in school. Mistakes are, after all, how we best learn.

Consider the fact that you have a unique perspective that others may from hearing. Silencing yourself thus deprives others of the chance to grow and learn. 

Speak your passion, and chances are you’ll energize others to do the same.

11. Be a proactive learner

We are all ultimately responsible for our own professional development. So any time you identify a gap in your knowledge or skill set, think of ways you can close that gap.

If you don’t understand course content, approach your lecturer after class and request clarification.

If you need to brush up on your clinical skills, ask your field supervisor for more in-depth training. Reach out to faculty members to see if they have additional resources that they can share. 

Should your budget allow, purchase additional trainings from a reputable nonprofit organization like PESI and split the cost with your classmates.

Failing that, a quick Google search can yield an array of free manuals, demonstrations, and tutorials.

If you think you’d benefit from constructive feedback, don’t be afraid to request it from someone you trust and know has your best interests at heart. 

Finally, consider finding a mentor to help guide you on your journey. You can start by identifying someone you admire within your social work school. 

Cultivate a relationship with this staff member, then seek out their insights and support.

Wrap up

Social work school is a challenging experience, but engaging fully with that experience is sure to pay dividends.

The degree to which you exercise curiosity, organization, dedication, and resourcefulness now can help determine your ability to overcome many of the obstacles you’ll encounter later in the field.

Treat your MSW as a trial run; a chance to internalize and embody principles so often preached by this profession. You can do this by advocating for yourself as you also strive to empower others.

By setting good habits and establishing best practices now, you’ll both ease your way and lay the groundwork for a happy—and healthy—career.

FREE PDF GUIDES FOR SOCIAL WORKERS

You can read more social work-related posts here